Preparing papers for
publication in
the
monograph of the conference proceedings
|
|
Thank you for
undertaking to prepare your paper for the monograph, where it will
appear as a chapter. We make every
effort to publish these monographs in a set that attracts wide
readership, has a long life, and shows the benefit of peer review and
input. This means working to a tight schedule, and we need your help to
meet the deadlines.
Publication
Published each year in February, in time for the next
conference, the monographs are included in the registration fee of that
(subsequent) conference. They form a set of matching, fully-indexed,
400-800 pp glossy hard-cover books (starting with the 1992 volume),
suitable for archiving. Now widely distributed, the set is in many
libraries around the world. Therefore it is essential that you refer
wherever appropriate to related chapters in earlier
volumes.
For copies of the monographs, contact CHI at tel: 519-767-0197, or
email:
info@computationalhydraulics.com.
Schedule
- Paper/chapter submission:
Your
correctly-formatted paper/chapter must be submitted in finished form (disk,
plus hard copy complete with all figures etc.) at the conference, or for
late-accepted abstracts by March 31st. The format requirements are given
below. Be sure to include your completed
transfer of
copyright.
- Review process:
There are 5 co-editors for the monograph: (Dr
Ed McBean of the University of Guelph,
Dr
Robert Pitt of the University of Alabama,
Dr Kim Irvine of the State University of New York at Buffalo,
Dr Steve Wright of the University of Michigan, and
Dr William James).
All submitted chapters are sent to two independent reviewers
and assessed by one of the co-editors. The
principal author is advised of acceptance, rejection, or "provisional
acceptance with requirements and/or suggestions". The reviewers' comments,
suggestions and, in some cases, the annotated manuscripts are enclosed
with the notification.
- Fulfillment
of requirements:
Chapters accepted without suggestions for further work
will be published in their original form, except for some minor editing
(by the editor) to ensure consistency through the book. Where further
work is required or suggested, the principal author must return the
revised chapter to the editor promptly. Chapters not returned by the
deadline will unavoidably miss the current publication, and may be
included in the following year's
monograph.
Format Requirements
Media
1. Review copy: One hard copy of the printed chapter
(including all figures etc) plus an electronic copy of the file in Microsoft Word for
Windows and signed transfer of copyright form should be submitted at the
conference. Chapters may be emailed to:
lyn@computationalhydraulics.com. The signed transfer of copyright
form must be mailed or faxed to us, or signed and emailed as a PDF.
2. Final copy: post-review "for publication" submission must include:
A. MSWord document of chapter complete with equations, tables and figures
properly formatted onto the final page size (see sample chapter provided
below).
B. Separate JPEG or TIFF files for each figure (as detailed below).
Copyright
You will be asked to transfer copyright to CHI, but
permission to republish (with acknowledgement) will be automatically
given. The signed
transfer of
copyright form should be submitted with your chapter.
Details
Page set-up:
The previously
published monograph in your possession is precisely the same format as
that required for your chapter. You must download the Microsoft Word
template chapter CHI
monograph.dot (save this file to your hard-drive). This file includes all required styles and
the correct page set-up. Simply open the template file as you would a
normal Word file and immediately save it as "CHI monograph (your last
name).doc". In your
working copy of the file, replace the contents with your own chapter.
Styles:
If you are unused to working with
styles, you will be surprised how simply they can be employed: just
place your cursor in the text (e.g. on a sub-heading) and select
Format/Styles and Formatting from the toolbar. This will open the styles
menu and you can select e.g. "CHI
Subtitle" or "CHI Subsubtitle" as appropriate. Each Style in the menu is
written in its own style so you can see what format your text string
will take. Styles apply to paragraphs so every hard return allows you to
employ a different style.
The Stormwater Monograph document has the
correct margins in place, and you must use the provided styles (all
starting with "CHI" - please ignore the default styles). The sample
chapter illustrates the correct use of the styles. All figures and tables must fit within the page size
constraints, and their contents must be clearly readable. Moreover,
illustrations must be legible and useful to the reader when printed in
black and white in the size available. You can always refer back to the
original template chapter file as a style reference.
Note: pasting
content from other documents will more than likely import styles into
the provided chapter, which may prove problematic to you (and later, for
us). It is strongly recommended that you move your content to Microsoft Notepad
before pasting it into the provided chapter. This will strip out all
formatting data and provide a much cleaner and efficient working
environment in the provided chapter. To do this simply copy and paste
your content into the Notepad application, then copy and paste from the
Notepad application to the provided MS Word chapter.
Length:
Chapters should not exceed 25 pages.
Title: Use style CHI title. Keep it short. (125 characters
incl. spaces is absolute maximum).
Authors: Use style CHI authors. Include full first name; indicate PE/P.Eng.;
company; full address. Authors' addresses are listed in the end-matter
of the book. Give as much detail as you wish.
Give
all the author info at the end of the chapter, not at the front page,
where only the authors' names appear.
Margins: Top margin: 1 inch; Bottom margin: 2.55 inches; Left
margin: 1.96 inches; Right margin: 1.96 inches.
Case: Use lower case throughout (except of course for initial
capitals and acronyms).
Text: Use style CHI body for the normal paragraphs in the
book (paragraphs will be indented). Use style CHI body (non-indent)
for the first paragraph in each subsection (i.e. this paragraph is not
indented).
Subheadings: A short paragraph of introductory abstract should
precede your first heading. Distinguish heading levels by using the
styles and numbering scheme as follows (see sample chapter for
reference):
Sub-title: Use style CHI sub-title. Number as "X.1" then "X.2", then "X.3",
etc. where X will be the chapter number.
Sub-sub-title: Use style CHI sub-sub-title. Number
as "X.1.1" then "X.1.2", then "X.1.3",
etc. where X will be the chapter number.
Sub-sub-sub-title: Use style CHI sub-sub-sub-title. Do not
number. This heading should be in italics (as applied by the style).
Stress/Quote: All emphasis/quotations should be in italics. No
underlining, bold, uppercase or quotation marks please.
Equations: Use style CHI equation. Equations should be numbered sequentially in
parenthesis (), on the right. Use a single tab between the equation and
the equation number (the tab spacing is set by the style). Center the
equation on the line by using spaces before the equation (tabs or the
center alignment feature will not work) Equations must be in Microsoft Equation
format.
Tables: Use style Table simple 1, CHI. Tables must fit within the set
margins (see above). Tables should be slightly narrower than the page
width if possible, and centered. Portrait orientation is preferable. (In
extreme cases a table can be split between two facing pages in either
landscape or portrait orientation). Tables must be in Microsoft Word
Table format. (No other table editors are acceptable). Font in tables:
Times New Roman, 8 pt (as applied by the required table style).
Table captions: Use style CHI figure & table captions. Table captions should not be part of the table,
but should be separate text; centered above the table. Captions
should (a) start with the table number, (b) be in sentence case, and (c)
end with a period.
Figures: Use style CHI figure. Figures
must fit within the set margins (see above). Figures should be slightly
narrower than the page width if possible, and centered. Portrait
orientation is preferable. Figures should not be boxed, should not be
reversed image (light lines on dark background), and should not use bold
fonts. As well as being inserted in the body of the chapter, each graphic
must also be submitted separately in TIFF (*.tif), GIF (*.gif) or JPEG
(*.jpg) format (i.e. as separate files). Please see the points below for
figure/illustration formatting requirements:
Figure captions: Use style CHI figure & table captions.
Figure captions should NOT be part of the figure, but should
be separate text; centered below the figure. Captions should (a)
start with the figure number, (b) be in sentence case, and (c) end with
a period.
Illustration/figure formatting requirements
NB Please ensure that you do not use
ESRI Geometric Symbols in any of your graphics (these are copyrighted
and cannot be embedded in the files that we submit to the book
manufacturer).
1. Black and white or greyscale (the meaning must be clear in
256 shades of grey at the required image size - no colors will be printed).
2. TIFF, GIF or JPEG file format preferred. Use JPEG format for complex
pictures (photographs and maps with multiple shadings). Use TIFF/GIF
format for graphs and simpler maps).
3. Use a high quality setting when saving to a lossy compressed file
format (e.g. JPEG).
4. Image must be 300dpi or higher and fit into either:
i) vertical (portrait) orientation: 4.5" width max (and anything up to
6.75" height max), or
ii) horizontal (landscape) orientation (i.e. sideways on the page): 7.0"
width max and anything up to 4.25" height max).
6. Do not include a caption within the graphic (captions are separate
text elements).
7. Any labels (text) appearing in the graphic should be in either Arial
or Times New Roman font. And should be small, non-bold, and in lower
case.
8. Submit all graphics (figures/illustrations) as separate files (they
should also be embedded in Microsoft Word, however we may need to use the
separate files for the final publishing and we cannot extract graphics from
the Microsoft Word document).
Color: We do not print in color. Please submit illustrations in
black and white (256 greyscale), labeled where necessary for
interpretation.
Lists: Use style CHI list. Listed material should be numbered 1. 2. 3. 4. ... or
bulleted.
Variables: Use style CHI variables. Variables should be defined, where used, with full
explanation and units of measurement. Please list these, one below the
other, rather than incorporating them in the flow of the text.
SI Units: If using American units, include the metric equivalent
in parentheses.
Bibliography: Use style CHI references. A good list of references is essential. A
chapter may
be rejected for having too few references. All entries must state in the
following order: full names of all authors (never et al), date, title,
publisher, source (where copies are currently available) ISBN#, and page
#s.
Footnotes: Footnotes will not be accepted. Please incorporate
such material in the text.
Footers: Do not edit or insert your own footers.
We will insert footer material later.
Headers: Do not edit or insert your own headers. We will insert chapter and section
titles in headers later.
Acronyms: Acronyms should be listed at the end, with full
definition.
For further information
Contact Bill James at CHI: email:
bill@computationalhydraulics.com
|
